Grafton Public Library: Director’s Report: August 2021


The site fence was removed on Monday, August 9th. The library move continued well into August, with WB Meyer delivering a final batch of items to 35 Grafton Common on August 10; only the book drop has to be moved. The bulk of the sales took place on August 13th, and site manager Andy Deschenes announced on Friday, August 25th.

At the end of August – yes in the third week of September we are still missing:
• Telephones
• Fax lines lead from the electrical room to the fax / copier / printer
• public computers
• Key cards
• a functioning alarm system
• Panic buttons
• Security gate at the common entrance and 2 hard-wired laptops to manage the gates and the number of doors
• additional ethernet drops where computers are indicated on the drawings
• additional sockets at the point where computers are indicated on the drawings
• Doors for study, maker space and community room, the hanging art system (with a ready-to-drive display)
• the rest of the shelf or furniture, the 2 additional self-controls and the DLP bar and various FF&E
• A phone tree indicating who to call (for each system) if there are problems with lighting, alarms, HVAC, etc.

The Grafton Public Library was open in August and distributed 4,117 physical copies (mostly renewals and some staff registers) and 3,224 digital copies. We hosted several tours, meetings, and visits from contractors and vendors in connection with the reopening of the Grafton Public Library.

The director attended construction and construction committee meetings and had many impromptu conversations on topics related to IT, security, alarms, policies, procedures and logistics. Beth completed the ARIS report and worked on point list items and led a tour for Tower One with Captain Michael Killen – the firefighters saw the Knox Box, the alarm center, the sprinkler room, the electrical rooms and the orientation for sprinklers, fire extinguishers and AED locations. She met with architects, a member of the building committee, and gave a tour. She had telephone conversations with the Board of Library Trustees and MBLC. She has tidied up in St. Andrews – the container garden, the bookshelf, a Xerox and 4 boxes still need to be moved. The reconditioned antique tables were returned on Thursday. At the end of the month, work was carried out on the inner ramp. Telephone tests have been planned and need to be coordinated with the city and IT. WE still have outstanding furniture and shelves, with no shipping date.

A Grand Reopening Committee met in early August and decided to proceed with just a ribbon cutting ceremony on Friday, October 1st at 11 a.m., which has since been postponed because the items required for the reopening to the public were not completed, and voted to postpone Bring the family events on Saturday October 2 to a one-year anniversary party next August and an evening Jerome Wheelock birthday party in June 2022
Eileen worked on bills, called newspaper delivery to find out why papers weren’t arriving at the new location, planned Ransford Pest Control, corresponded with the city on sewage and water bills, helped cancel the old fax line at 53 N. Main Street and provided Beth with some ARIS statistics.

Sarah, Allison, and Beth interviewed two candidates for the Children’s Library Assistant position, and Jen and Cyndi gave a tour of the library building. A part-time administrative assistant position was advertised. Beth began preparing a Bibliotemps request for additional staff while we were filling vacancies.

Children’s services
This month we were finally able to start the big move back to the community! CR staff worked hard setting up their staff workstations, rearranging furniture to streamline the flow of the collection and increasing the visibility of the website, and started organizing the craft supplies and program material. While we were all so excited to be in the new room, the delay in putting the shelves up was a challenge as we couldn’t put the collection in its right place, read shelves, and actually put craft supplies in the closet.

We did our last two LEGO mini build programs, but many of our last building kits, the Reading Unicorn, were taken away and there was a lot of back and forth with disappointed but patient families holding out hands in confusion as they picked up kits and found them an empty box. Following a return request via social media, eleven Reading Unicorn kits were anonymously returned to the library. All of our families were able to participate, but there were some stressful days.

In honor of Free Comic Book Day, we had a comic book workshop hosted by Matt Ryan from Free Lunch Comics. He presented the group with a short comic book story and ended the program with a figure drawing lesson. Grab-and-go kits continued to be offered in August.

Sarah met with a member of Friends to discuss next summer’s reading program and fundraising opportunities. In addition, she created SLP statistics for the ARIS report and the MLS summer library survey and further refurbished the library trolleys.

Youth services
Allison worked on kit picking up the summer reading program’s DIY programs, teaching online, and continuing to set up the Teen Services room and plan the winter reading program.

Adult services
Allie kept working on our Mind, Body and Spirit display. Staff continued to unpack, organize space, and try to find as much space as possible for supplies and other items without large shelves. They practiced with Princh, monitored the new AMH system, updated museum passes, and carried out off-desk projects such as z of Death in preparation for an upcoming training and attended webinars.

Employee places 1 hold. We had a volunteer who put in 2 hours. We received two new volunteer applications, 31 total, excluding the people we know will be returning (at least 7 so far). We’ll be reviewing the new apps shortly and starting recording them.

We issued 19 new Grafton Public Library cards and corrected 5 accounts for Grafton users after generating the “Maintainers with Wrong Home Library” report that we now generate monthly. There were 11 museum pass reservations; 9 were picked up and there were 2 “no shows”

Programming for adults included LEGO mini-builds: rabbit and reading unicorn; a comics workshop with Matt Ryan and a Free Comic Book Day celebration. We held the following virtual book discussion groups:

• The Not Just Young Adults book discussion group met virtually to discuss Darcie Little Badger’s Elatsoe
• The Daytimers Book Group met virtually to talk about Cat Shout for Joy by Shirley Rousseau Murphy
• The GPL Mystery Book Group met virtually to discuss Dead as a Dinosaur by Frances and Richard Lockridge
• “Read Well With Others” adult book discussion group met virtually to discuss Ellen Cooney’s The Mountainop School for Dogs and Other Second Chances
• The Inspirational Book Club met virtually to discuss Peacebunny Island: the extraordinary journey of a boy and his comfort bunnies and how they teach us hope and kindness by Caleb Smith.

Allie was named the Princh Points Person, and she spent time setting it up on the staff’s computers. IT needs to set it up on each user computer. As we continue to use it, it is less clear that it will meet our needs. Sandhya has charged and registered the MBLC WiFi hotspots and added them to the Library of Things. Jane updated a list of local AA / NA meetings. Taylor Shelf-Read and his Carolyn Dee volunteered to repot the library’s houseplants.

technical services
582 items were added in August. Donna set up and organized the TS office, requested records from C / W MARS for new titles that were unique to us, added an extremely large YA collection of new manga and graphic novels, did original cataloging and packaged items for the Adult Things Library and children’s collection and helped Heidi, Sandhya, Ranjita and Jane wash and store the old library crockery.

Employee update

Staff attended key training and instruction on the Xerox copier (which has not yet been set up for faxing) and the new Automated Materials Handling (AMH) from a Bibliotheca representative. Employees were interviewed for the wage and compensation study.
Beth was a panelist on Leading With Compassion for a New England Library Association Advocacy Day. Mare continued to prepare her paperwork for the Level 2 Para-Librarian Application and attended the State of Reader’s Advisory webinar.
Employees increased in webinars
• “Neurodiversity @ the Library” -RH
• “Getting started with the new Libby” RH
• “Privacy, Confidentiality, and Freedom of Spirit in the Library” – JB
• “Crash Course Romance” -RH
• “Crash course on historical fiction” -RH
All staff are reading Mistress of the Art of Death by Ariana Franklin for our next reader training in September. In medieval Cambridge, England, Adelia, a forensic scientist, is summoned by King Henry II to investigate a series of gruesome murders that have falsely involved the Jewish population and lead to even more tragic results. When Adelia’s investigation leads her behind the closed doors of the country’s churches, the killer prepares to strike again.

YES protocol

NO protocol
No, we are not currently planning any meeting rooms (numerous requests)
No, your articles are not due, but you can return to any C / W MARS member library! (I have received an e-mail that my items are due tomorrow. Are they due / Are you open?) -By phone, FB, e-mail (numerous inquiries)
No, we are not open
No, we don’t have an appointment to open it

User comments
all month – when is the library open? (numerous) – if we knew I’d post a date. Reopening depends on many things that are absolutely out of our control, but until we receive and install the remaining shelves we cannot accept returns, distribute items or open them. And until we have received training on various new systems, some of which are still in the process of being installed, we cannot open.

08/30 “Both of your voicemails are very, very well done…. Good work on voicemail again” [A librarian from the library in Williamstown thinks our outgoing phone message is excellent; lots of excellent and useful information and without ums and ahs. She shared this when I returned her call.] -HF


Beth Gallaway

This press release was produced by the Grafton Public Library. The views expressed here are your own.

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